Employee records software that keeps every HR file in one place
A contract in an email thread, an ID copy in a drawer, pay history in a notebook, when a question comes up, the hunt begins. inyad's HR document vault files every profile, contract, ID and document by person, connected to payroll, time tracking, and leave.
Every paper for every employee has one home
When a contract is in email, an ID copy is in a drawer, and a leave record is in a spreadsheet, finding anything takes too long.
The signed contract is one search away
The day an inspector or a dispute asks for a signed contract is the wrong day to discover nobody knows where it is.
Sensitive files stay behind access controls
Staff files sitting on a shared desktop are a leak waiting to happen, and the fine arrives long after that person has left.
Update once, every tool follows along
When the same detail lives in three separate lists, two of them are wrong, and payroll pays the version nobody meant.
Profile, contracts, and pay history live on one record
Files are uploaded to the cloud and kept searchable, and payroll, time tracking, and leave all read the same profile.
One profile per person holds every detail you need
When staff details live across a spreadsheet, a chat thread, and someone's memory, even looking up a phone number takes too long. Each employee gets a digital profile holding the basics and anything else you track, tagged to the location where they work, so the directory grows with the team.
- Contact details, role, start date, and location all in one profile, no separate spreadsheet needed
- Profiles are searchable by name, role, or location so any record is seconds away
- The same profile connects to payroll, time tracking, and leave so data only lives in one place
Attach contracts and documents directly to each profile
The day a dispute or an inspection asks for a signed contract is the wrong day to find it missing. Upload the contract, an ID copy, or a signed policy against the right profile: no filing cabinet to maintain, no paper copy to lose, nothing to hunt down when payroll or an audit asks for it.
- Attach any file, contracts, ID copies, signed agreements, directly to an employee profile
- Documents are stored in the cloud so they're accessible anytime, from any device
- Search by document type or upload date, or filter by employee, to find any file fast
One employee record that feeds every HR-adjacent tool
Keeping the same staff list in three tools means three chances for payroll to disagree with reality. Employee records live in the same platform as your sales and payments, so payroll pulls each name, role, and pay rate straight from the right profile, and clock-ins land on the right person.
- Payroll, time tracking, and leave read the same employee profile, so one update applies everywhere
- Pay history and leave balances are accessible directly from the employee record
- Role or location changes made in the profile update across all connected tools immediately
Every document is filed by person, not by drawer
Contracts, ID copies, pay history, hours and leave balances all open from the same profile, on any device.
Employee records for restaurants, retail, services, and multi-location teams
Kitchen, shop floor, service teams and warehouse staff share one directory, tagged by site and searchable.
Hospitality & food
Keep contracts and documents for kitchen and front-of-house staff organised in one place.
Retail
Manage profiles for full-time and part-time staff, and store signed policies without a filing cabinet.
Service companies & agencies
Keep each team member's details, documents, and history in one record that informs payroll.
Manufacturers, distributors & wholesalers
Manage records for warehouse, production, and delivery staff in one directory, tagged by site.
Employee records work better with the rest of inyad
inyad is one platform where sales, inventory, purchasing, payments, staff, and reporting share one system. Enter an employee's details once.
Payroll software
Pay history, rate, and role all come from the employee profile itself.
Learn moreTime tracking
Clock-in records link to each profile, so attendance sits in one place.
Learn moreLeave & absence
Leave balances and history sit right alongside the employee profile.
Learn moreEmployee scheduling
The same profiles populate your rota, so you schedule real people.
Learn moreHR documents that are actually easy to find
Before inyad, a staff member's contract might be in email, their ID in a folder somewhere, and their leave record in a spreadsheet. Now everything for one person is in one profile. It sounds obvious but it makes a real difference.
I used to spend time every time a new employee started just figuring out where to keep their paperwork. Now I upload it to their profile and it stays there, accessible whenever I need it, even years later.
Common employee records questions
What specific corporate data, contact profiles, and operational parameters can I store in an employee profile?
Can I attach digital contracts, identification sheets, and performance documents straight to a profile?
How does the employee records directory link with our central payroll, time-clocks, and leave calendars?
We manage a large workforce. How do we migrate our existing employee history files into the platform?
Every employee's details, contracts, and documents, one place
Organised, searchable, secure and connected to the tools that run your team, with on-site setup and local support.
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